WEB CALENDAR MAKES BEST ORGANIZER
One of the crucial keys in running a successful business is maintaining good communications with all of your employees. As the host of the nationally syndicated radio talk show "Computer America," I find myself with employees located in different parts of the country. I'm in Palm Beach Florida, my co-host resides in Ft. Lauderdale, the Business TalkRadio Network is in Connecticut and sundry other employees are in various other locations. And we had a big communications problem.
When my producer would line up guest appearances for the entire month, he was the only one who knew who they were. Plus it was difficult to maintain and distribute the needed associated data such as the guest's contact number to call as well as the details about their products and services. Too often for a variety of reasons such as scheduling conflicts and miscommunications, we'd find ourselves clueless as to who was coming on the show that very evening. For live broadcast radio, that's an unnerving position to be in. We needed a better way and we found it: An Internet web calendar.
An Internet web calendar just might be the ideal solution for your business or organization since it acts as a central repository of information that can be accessed by anyone authorized to do so. There are hundreds of web calendars that offer many different kinds of features and services, with pricing structures ranging from free to very expensive. We decided to go with a new one called "EzWebCalendar.com" that can be viewed at that very website address. EzWebCalendar.com is a multi-user online calendar that makes it easy to share your organization's schedule and associated documents to anyone who is given access.
EzWebCalendar.com requires no special software to function. Using an ordinary web browser, you gain access by logging in to your calendar website address and entering your name and password. What you see on the screen is a standard monthly view calendar. You can also choose to change the views to be weekly or daily. Each day that contains information can be highlighted with most any color. The current day has its own color as well. With one glance, all of your staff can immediately see an up-to-the-moment overview of what is scheduled. In our case, the name of the company or guest is displayed on the calendar. Clicking on any of the names goes to another screen that displays all of the guest's contact information along with who entered it. That includes all of their phone numbers, topics they might wish to discuss, and any documents they have sent us such as bios and press releases.
You can attach most any type of document such as a Word or PDF file by uploading it to the calendar. An associated link for downloading it will be generated automatically.
Some of the numerous additional features include listing current events and announcements on the top of the calendar, creating categories for the events so that you can filter the views to only show those events that fall into your defined categories, and searching for events by name, date or category. EzWebCalendar.com lets you download events to your desktop scheduling software so that it can be imported into Windows' Outlook or Macintosh iCal and Entourage. There's even a Phone Book feature that lets you store multiple phone types like Fax, home, office and cell and then organize the numbers into a searchable list
You can try EzWebCalendar.com for the first 15 days at no charge. A variable rate scale based on the number of users and amount of storage space is displayed on EzWebCalendar.com's website and begins at $9 a month for 2 users with 10 megabytes of storage. The company has price breaks for youth groups and non-profit organizations.
If you have any kind of organization that needs to keep its people on the same track and stay current, you may find that an Internet based web calendar offers the best way to save the day.
EzWebCalendar.com |
